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Codesplice Acceptable Usage Policy

This Acceptable Usage Policy covers the security and use of all Codesplice Ltd information and IT equipment. It also includes the use of email, internet, voice and mobile IT equipment. This policy applies to all Codesplice Ltd employees, contractors and agents (hereafter referred to as ‘individuals’).

This policy applies to all information, in whatever form, relating to Codesplice Ltd business activities worldwide, and to all information handled by Codesplice Ltd relating to other organisations with whom it deals. It also covers all IT and information communications facilities operated by Codesplice Ltd or on its behalf.

Use of resources – Individual’s Responsibility

Access to the Codesplice Ltd IT systems is controlled by the use of User IDs, passwords and/or tokens. All User IDs and passwords are to be uniquely assigned to named individuals and consequently, individuals are accountable for all actions on the Codesplice Ltd IT systems

ndividuals must not:

Line managers must ensure that individuals are given clear direction on the extent and limits of their authority with regard to IT systems and data.

Device Usage

The following controls must be applied on company devices:

​Mobile Storage Devices

Mobile devices such as memory sticks, CDs, DVDs and removable hard drives must be used only in situations when network connectivity is unavailable or there is no other secure method of transferring data. Only Codesplice Ltd authorised mobile storage devices with encryption enabled must be used, when transferring sensitive or confidential data.


Employees must use only software that is authorised by Codesplice Ltd on company computers. Authorised software must be used in accordance with the software supplier's licensing agreements. All software on Codesplice Ltd computers must be approved.

Individuals must not:


The IT department has implemented centralised, automated virus detection and virus software updates within the Codesplice Ltd. All PCs have antivirus software installed to detect and remove any virus automatically.

Individuals must not:

Actions upon Termination of Contract

All Codesplice Ltd equipment and data, for example laptops and mobile devices including telephones, smartphones, USB memory devices and CDs/DVDs, must be returned to Codesplice Ltd at termination of contract.

All Codesplice Ltd data or intellectual property developed or gained during the period of employment remains the property of Codesplice Ltd and must not be retained beyond termination or reused for any other purpose.

Monitoring and Filtering

All data that is created and stored on Codesplice Ltd computers is the property of Codesplice Ltd and there is no official provision for individual data privacy, however wherever possible Codesplice Ltd will avoid opening personal emails.

IT system logging will take place where appropriate, and investigations will be commenced where reasonable suspicion exists of a breach of this or any other policy. Codesplice Ltd has the right (under certain conditions) to monitor activity on its systems, including internet and email use, in order to ensure systems security and effective operation, and to protect against misuse.

Any monitoring will be carried out in accordance with audited, controlled internal processes, the UK Data Protection Act 1998, the Regulation of Investigatory Powers Act 2000 and the Telecommunications (Lawful Business Practice Interception of Communications) Regulations 2000.

This policy must be read in conjunction with:

t is your responsibility to report suspected breaches of security policy without delay to your line management, the IT department, the information security department or the IT helpdesk.

All breaches of information security policies will be investigated. Where investigations reveal misconduct, disciplinary action may follow in line with Codesplice Ltd disciplinary procedures.

Policy approved by:


Date 12/05/2019

Hitesh Kothari – Managing Director of Codesplice Ltd

Record of Changes

Type of Information Document Data
Document Data: Codesplice Acceptable Usage Policy
Document Owner: Kuldeep Saxena
Approved by: Hitesh Kothari
Issued: 12/05/2019

Revision Control

Version Number Nature of Change Date Approved
Date Approved Initial version 12/05/2019